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Job Overview
  • Company: Gracewell Healthcare
  • Base Pay: N/A
  • Employee Type: Full-Time
  • Reference ID: 2016-47944
  • Location: UK-Adderbury
  • Contact: Gracewell
  • Phone: Not Available
  • Email: Send Email Now
  • Fax: Not Available's Advice

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Administrator - FT
Job Description

Are you looking for a new and exciting opportunity to be the HR Administrator at our brand new Gracewell Home in Adderbury?

Gracewell of Adderbury is a purpose built state of the art 60 bed home due to open in early 2017. We are looking for an experienced HR Admistrator to come and join our team in December.

The Home Administrator is responsible for providing the home with Payroll & Human Resources Administration, Recruitment administration and compliance, Accounts Receivable and payable Administration, Information Monitoring/Process and Systems and control of Resident Monies.

The Home Administrator reports to the Home Manager and remit will include timely completion of all HR associated documentation i.e.: offer letter, contracts, disciplinary/appeals notes, maternity documentation, sickness documentation, DBS checks , written references., inputting new starter details on to our time and attendance system Care Blox and HR.Net employee management system. You will be responsible for documentation for payroll (i.e. pay rises, additional pay requests etc.) to be completed and sent to payroll each month and meet payroll close deadline.

The Home Administrator is responsible for Resident Billing and accounting support to include Inputting any additional billing and telephone charges ,maintaining changes in resident accommodation rates, chasing resident debt, ensuring the risk of bad debt is reduced and payment is collected within our agreed terms with the resident/residents payer within time frame specified, ensure Direct Debits mandates are completed and signed by the resident/resident payer and forwarded to Support Office for processing. You will ensure Council and Nursing funding applications are processes and managed, effectively resolve any billing questions or issues raised by the resident or resident payer and maintain a community data base.

The Home Administrator will attend family meetings when requested by the Home Manager and provide any supporting paperwork needed (e.g. Invoices, statements, resident letters etc.) and distribute invoices received at the home to the relevant department manager for coding and approval, collate and forward to Support Office for payment within defined deadlines.

The Home Administrator will check and update administration declining balance and forward all departments declining balances to Support Office in a timely manner for the month end close process. You will be responsible for petty cash and ordering stationary, sending payment/refund requests to Support Office with supporting and signed off paperwork, posting resident cheque receipts to Support Office for Banking and training new department Managers in the use of APIM and ensuring no delays in vendor payments.

The Person:

  • Computer literate - able to demonstrate strong skills in Excel, Word and to be able to learn other applications
  • Experience of working to deadlines, working alone and as part of a team
  • Demonstration of effective interpersonal skills and working with others
  • Self-motivated individual that shows initiative
  • Experience in data, numbers and reporting detail
  • Demonstration of problem solving, decision making and resolution skills
  • Effectively manage multiple priorities
  • Experience of HR administration, Payroll and Bookkeeping an advantage


  • 25 days holiday inclusive of Bank holiday
  • 'Your choices' voluntary benefits - employee discounted scheme
  • Childcare vouchers
  • Flu Vaccination
  • Cycle to work scheme with Halfords
  • Study Support


23K - 25K

Job Requirements